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UH Multi Factor Authentication (DUO) must be enabled to use UH Enterprise Dropbox:.User must notify the Information Security Team if there is a suspected or confirmed breach of Institutional Data:.Users with a UH Enterprise Dropbox account must follow all applicable UH Policies, HRS, and External Standards and Regulations related to the safeguarding and protection of data being stored in Dropbox:.The ITS MSS are a prioritized set of actions that collectively form a defense-in-depth set of best practices that mitigate the most common attacks against systems and networks based on the Institutional Data type. All devices used to access Sensitive or Regulated data must follow the ITS Minimum Security Standards (MSS) for Sensitive or Regulated data:.

Working with Sensitive or Regulated data must be from a UH issued device (desktop,.Users working with Public and Restricted data should instead use Drive. The UH Enterprise Dropbox environment is intended for those working with Institutional Data categorized as Sensitive or Regulated.The UH Enterprise Dropbox account cannot be a Departmental account.Users must be a valid UH faculty or staff member.

Requirements for use of the UH Enterprise Dropbox Users with an UH Enterprise Dropbox account must follow all applicable UH Policies, HRS, and External Standards and Regulations related to the safeguarding and protection of data being stored in Dropbox: ĭue to the sensitive nature of data being stored in the UH Enterprise Dropbox, immediately notify the Information Security Team if there is a suspected or confirmed breach of Institutional Data: īeginning in FY24 (), your Department/Unit may be charged for the Dropbox license.

Additional examples of Sensitive and Regulated Data can be found here (UH login required):.

Family Educational Rights and Privacy Act (FERPA).

Health Insurance Portability and Accountability Act (HIPAA).

Personally Identifiable Information (PII).

Dropbox is meant to be used specifically in situations where a UH Department/Unit needs to store and/or collaborate using Sensitive or Regulated data.Įxamples of Regulated or Sensitive data include: The UH Enterprise Dropbox is intended for the storing, managing, and sharing of Sensitive or Regulated information as defined in UH Executive Policy 2.214 (UH Institutional Data Classification Categories). Information Technology Services (ITS) has established a licensing program with the cloud storage provider Dropbox.